Town Council Minutes September 2017

PONTELAND TOWN COUNCIL

 

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 13 SEPTEMBER 2017  

 

Present:  Councillor A Varley (in the Chair)

 

Councillors S Ahmed, Mrs C Caisley, L Darwin, R Dodd, T Edwards-Clay, Mrs C Greenwell, Mrs S Johnson, Mrs K Overbury, A Shanley, and Mrs K Woodrow

 

PUBLIC QUESTION

Ponteland resident and former Town Councillor Mr Alan Mee put the following question to the Council in relation to the easy access pathway into the Park.

 

‘It is 5 years since this pathway was created, currently under used and in a state of disrepair. Despite differing views and opinions, is it not now the time to come together on this issue? Do we abandon £6k of public funds or, do we finally request usage of this pathway to its full potential?’

 

Mr Mee was thanked for his question by the Mayor, Councillor Varley responded by saying that later in the agenda the Town Council would be debating a recommendation from the Environment Working Party to approve the submission of a pre-application to NCC to open up the easy access path for users.

 

He further stated that if the Council did agree to proceed with the recommendation then they would have to await the outcome of that pre application before deciding anything further.

 

  1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor A Hall

 

  1. MINUTES OF THE COUNCIL MEETING HELD 9 AUGUST 2017

 

The Minutes of the Council Meeting held on 9 August 2017 were confirmed

and signed by the Mayor.

 

  1. DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

  1. MATTERS ARISING

 

Minute 60A – Northumberland Fire and Rescue Service – Fire and Rescue Plan 2017-2021

The Clerk reported that she had made a submission from the Town Council in relation to the above.  A response had been received from the Fire & Rescue Service asking if they could attend a future meeting of the Council to respond to the queries raised.  It was likely that they would attend the October meeting.

 

 

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CHAIRMAN                                                                  DATE

  1. PLANNING

 

(i) Planning Committee 

Minutes of meetings held on 25 July and 8 August 2017 were circulated for information.

 

 (ii) Report on recent planning decisions

It was noted that the application in respect of the Verger’s Cottage had been withdrawn.

 

  1. GRANT APPLICATIONS

 

(i)         Ponteland Rotary Club – application towards costs of holding a Christmas market

A letter and application had been received from the Ponteland Rotary Club requesting a grant of £1000 towards the costs of holding a Christmas market in Merton Way on 2 December.

The Clerk reported on the funds available from the small grants budget.

The Council agreed to give a grant of £500 in line with what was provided last year.  They also asked if it would be possible to see more up to date accounts in respect of future applications and also details of how successful the event had been.

 

RESOLVED – A grant of £500 be approved and the request regarding accounts and success of the event be conveyed to the Rotary Club.

 

  1. PROJECTS REPORT

 

The projects report had been circulated for the information of Councillors.

The Clerk reported that contract documentation had been sent out to tender in respect of the Park fencing project.  Orders have also been placed for some replacement street signs and for the new streetlights on Main Street.

RESOLVED – The report be accepted.

 

  1. REMEMBRANCE SUNDAY

 

A report detailing the Town Council’s historical involvement in making arrangements for the Act of Remembrance at the Memorial Hall was circulated for information.

Members were asked to decide whether to continue with the established tradition to march back from the Memorial Hall to the Leisure Centre car park, or only have the march from the Leisure Centre car park to the War memorial on Darras Road and disband once the service is over.

Members were generally in favour of disbanding after the service but a point was made about possible difficulties for the armed forces to fall out.

It was agreed that the Clerk would contact the armed forced representatives and report back to the Council with the outcome.  It was necessary to send out letters to organisations in the next two weeks.

 

 

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CHAIRMAN                                                                  DATE

 

 

  1. REMEMBRANCE SUNDAY (Continued)

 

RESOLVED –  The Council agree to only have the march from the Leisure Centre car park to the War memorial on Darras Road and disband once the service is over if this was acceptable to the armed forced representatives.  The Clerk would inform Councillors of the outcome.

 

75A.    BROADBAND UNIVERSAL SERVICE OBLIGATION

 

Correspondence had been received from The Northumberland Association of Local Councils (NALC) asking all member Councils for their thoughts on their proposed response to the Department for Culture Media and Sport Consultation re the design of Broadband Universal Service Obligation.

 

A copy of the link and supporting documentation had been circulated for information and comment.

 

Councillor Edwards-Clay provided a summary of what this consultation related to.  This was a national programme to ensure that every household should have access to broadband, a minimum broadband speed, installation of standard equipment and the costs of installation to be at a fair price and not inflated due to location.

 

RESOLVED – The information be noted.

 

  1. ENVIRONMENT WORKING PARTY

 

Minutes of a meeting of the above Working Party held on 14 August 2017 had been circulated.

 

RESOLVED – The minutes be approved and the following recommendation be approved

  • Easy access path into the Park

The Council approve the submission of a pre-application to NCC to open up the easy access path for users.

 

77 HIGHWAYS WORKING PARTY

 

Minutes of a meeting of the above Working Party held on 15 August 2017 had been circulated.

 

RESOLVED – The minutes and the following recommendations be approved.

 

(i)         Northumberland Local Transport Plan submission 2018-19

That the following suggestions be approved for submission to the County Council in respect of the LTP for 2018-19:

 

Clickemin/Cecil Court, Eastern Way, Broadway and one on Western Way; a map showing the various locations was to be circulated for information.

 

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CHAIRMAN                                                                  DATE

 

77 HIGHWAYS WORKING PARTY (Continued)

1)         Raised Bus Stops along the A696 and main bus routes for reasons of accessibility.

Members were advised that accessibility scores highly in the selection process, therefore this scheme stood a good chance of selection. Raised bus stops were already installed at Main Street, Ponteland Road at

2)         Installation of 4 no streetlights on Marian Way. – This is a through road between Errington and The Rise, currently with neither footpaths nor streetlights. Also 2no lights to the link between Middle Drive and Parklands. – These are valuable additions for children going to and from the schools [Darras First School, Ponteland Middle and High.] New lighting columns in various locations including but not limited to Greenacres, Avondale, Burnside, Dene Park, Callerton Court, Cote Hill, Woodend and Eland View as requested by residents.

 

3)        New Footpaths – A number of new footpaths including kerbing where required, in order of priority, to improve the accessibility in the village.

1          Eastern Way (500m)

2          The Rise (800m)

3          Errington & Marian Way (550m)

4          Western Way (400m)

 

And the following as a reserve items:-

 

1)    Re-appropriation of Green Amenity space at Ashbrooke Drive to create off road Parking.

This is to make the area safer and more accessible for pedestrians and allow unrestricted access for emergency vehicles.

 

2)    Localised Kerbing

While there are kerbs on most roads in the built up area, there are two through routes which still have to be completed. These are the Rise and Woodside. The Rise has about 10% complete while Woodside has about 55%complete.The effect on the Rise has been most marked as the roadside verge is in very poor state. This has on one side been aggravated by extensive service work [Gas & Electric].

 

The estimated lengths are

1 The Rise   [1500m]

2 Woodside [700m]

Councillors made various further requests re footpath and or road re-surfacing. Schemes;  to be included at the bottom of the Council’s submission and funded by alternative funding stream. Members agreed the following for inclusion in the submission.

Permission to install a Bus Shelter at either Middle Drive/Collingwood Crescent or Broadway beside the URC Church depending on usage data to be supplied.

 

 

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CHAIRMAN                                                                  DATE

 

 

77 HIGHWAYS WORKING PARTY (Continued)

 

Request that NCC consider a comprehensive resurfacing treatment of both Eastern Way, specifically the portion from Edgehill to Middle Drive and Meadowfield Estate roads and footpaths.

Finally The Town Council wishes to reaffirm their request for a Ponteland Bypass or Relief Road in the major road schemes.

 

 

  1. NORTHUMBERLAND COUNTY COUNCIL REPORT

 

Councillor Dodd referred to recent headlines in the press that were misleading in relation to numbers of houses being approved as part of the planning process and the writing off of debts by NCC.

 

Councillor Dodd reminded the Council about the town and parish councils conference being held at County Hall on Thursday 5th October and the Joint meetings with parish and town councils which were being held before the Local Area Council meetings.  The one for the Castle Morpeth Local Area Council was on 9 October and this provided an opportunity for those attending to engage with NCC officers of various disciplines.

Councillor Dodd referred to the recent consultation on the school and leisure complex plans which was held at the Leisure Centre on 7 September.  He felt the plans provided an excellent opportunity to improve the facilities on offer.

He reported that the planning application would be out for consultation in the next few weeks.

 

  1. MAYOR’S REPORT

(i)         Mayor’s Diary

The Mayor submitted details of his diary engagements for August and September and October 2017.

 

  1. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i)         Ponteland Neighbourhood Plan Steering Group

There were no minutes of the Steering Group to report at the present time.

(ii)        Attendance at a lunch with local youth volunteers 27 8 17

Councillor Mrs Greenwell submitted a report regarding her attendance at the above lunch.  She was the only invitee to attend which was disappointing for the young people concerned.

She expressed concern at the condition of the youth hut and suggested that the Town Council may be able to offer a small grant towards the cost of paint to allow the young people to tidy the building up.

 (iii)      Newcastle Airport Consultative Committee 5.9.17

Councillor Mrs Caisley submitted a report following her attendance at a meeting of the Airport Consultative Committee held on 5 September 2017

 (iv)     Ageing well meeting

Councillor Mrs Greenwell reported that the Ageing Well Winter Warmer event would be held on 19 October at Merton Hall between 10 and 12 noon.

 

………………………………………………………………………………………….. CHAIRMAN                                                                  DATE

 

 

  1. ACCOUNTS/ BANK RECONCILIATION/ BUDGET UPDATE/

             

The Accounts Committee approved payments totalling £43,642.63 and the transfer of this sum from the Council’s Deposit Account.  A copy of the monthly budget report was also circulated as well as Bank reconciliations for July and August.

 

RESOLVED – The reports be approved.

 

 

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CHAIRMAN

 

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DATE

 

DATE OF NEXT MEETING – WEDNESDAY 11 OCTOBER 2017 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES

 
 

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