Town Council Meeting Minutes June 2016

PONTELAND TOWN COUNCIL

 

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 8 JUNE 2016  

 

Present:  Councillor Mrs J Butcher (in the Chair)

 

Councillors Mrs C Caisley, R Dodd, Mrs C Greenwell, Mrs S Johnson, R G Ramsay, A Shanley and A Varley

 

  1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors P Cowey, Mrs L Noble, C Rawlings and Mrs E Thompson.

 

  1. DECLARATIONS OF INTEREST

 

Councillor Mrs Greenwell declared an interest in minute number 43.

 

  1. MINUTES OF THE COUNCIL MEETING HELD 11 MAY 2016

 

The Minutes of the Council Meeting held on 11 May 2016 were confirmed

and signed by the Mayor.

 

  1. MATTERS ARISING

(i)         Minute 11(i) – Grant to Active Northumberland

It was reported that an e mail thanking the Town Council for the grant agreed at the May meeting had been received from Active Northumberland.

 

  1. PLANNING

 

(i) Planning Committee 

Minutes of meetings held on 3 and 17 May were circulated for information.

Further to minute 4.2 of the meeting held on 17 May, Councillors were reminded to forward details of derelict houses in their ward to the Clerk who would in turn pass these to Planning Enforcement for investigation.

 

 (ii) Report on recent planning decisions

There was nothing to report.

 

  1. GRANTS

(i)   Holy Saviour Church, Milbourne – annual grant towards cost of grounds

       maintenance

A grant application had been received from the Holy Saviour Church for payment of the annual grant provided by the Town Council towards the cost of ground maintenance.

 

RESOLVED – A grant of £350 be made to the Holy Saviour Church

 

 

       

  1. PROJECTS REPORT

 

The projects report had been circulated for the information of Councillors.

 

RESOLVED – The report be accepted.

 

  1. ANNUAL AUDIT 2016-17

A copy of the Annual Audit return for 2015-16 had been circulated to Councillors together with the Income and Expenditure Account for the year ended 31 March 2016.

 

Councillors were asked to review Section 1 – the Statement of Assurance to confirm their approval of the measures in place. The Council were also asked to approve Section 2, the statement of accounts to confirm their approval of the entries in each box.  The Council’s Internal Auditor had carried out his audit and completed his section of the Annual Return.  A copy of his report was supplied and there were no issues to draw to the attention of the Council.

RESOLVED –

 

(i)         Section 1 of the Annual Return had been discussed and completed

and  was approved.

(ii)        Section 2 of the Annual Return be approved.

(iii)       The report of the Internal Auditor be approved.

(iv)       The Council confirm the appointment of Mr Peter Basnett as their internal              auditor for 2016-17

 

  1. QUEEN’S 90TH BIRTHDAY

A report updating the Town Council on events for the Queen’s 90th birthday had been circulated.

 

The report listed the events that were still to take place which included a  treasure hunt in the Park being organised by Councillors Mrs Caisley and Mrs Johnson on Saturday 11 June.

Merton Hall was hosting a free lunch also on 11 June from 12.30 – 2.30 p.m. followed by musical entertainment.

 

Other events such as Party in the Park and Music in the Park would have a royal theme.  Other organisations were holding tea dances and afternoon teas.

 

Councillor Shanley thanked everyone who had been involved in the ‘Clean for the Queen’ event which had been most successful.

 

RESOLVED – The report be accepted.

 

  1. PROPOSED CHANGES TO HOUSEHOLD WASTE RECOVERY

            SERVICE

 

Information had been circulated to Councillors recently regarding proposed changes to the above mentioned service due to a requirement for NCC to make savings of £130,000 in the waste management budget.

 

One of the sites under review was the Kirkley West Thorn facility.

The suggestion was to reduce the number of days the site was open from seven to four.

A formal consultation process would be starting in the next few weeks which the Town Council agreed they would want to respond to.

Comment was made that these were all rural sites that were under examination and that the reductions would be based on tonnages per site.

It was important that residents were aware that they would need to ensure they used this facility or lose it.

 

RESOLVED – The report be noted and the Town Council agreed to respond to the formal consultation once it was received.

 

  1. STAFFING

 

The Clerk reminded Councillors that the Assistant Clerk would be retiring as from 10 June.

Interviews had been held for the post of Receptionist/Clerical Assistant and a candidate had been selected and would be appointed, subject to references.

 

RESOLVED – The information be received.

 

  1. HIGHWAYS WORKING PARTY

 

Minutes of a meeting of the above Working Party held on 13 May 2016 had been circulated.  There were no recommendations for approval.

 

RESOLVED – The minutes be approved.

 

  1. ENVIRONMENT WORKING PARTY

 

Minutes of a meeting of the above Working Party held on 16 May 2016 had been circulated.  There were no recommendations for approval.

 

RESOLVED – The minutes be approved.

 

  1. PONTELAND LIBRARY

 

Councillor Dodd reported that the officer he had been in discussions with at NCC had now left the organisation and a new appointee was in place.

It seemed likely that the library would be moving to the Leisure Centre in the near future.

As Councillors were aware there had been recent consultation regarding the schools in Ponteland and it was envisaged that any new provision would include a new library and leisure facilities.

There may still be an opportunity for new office space on the site of the existing library but this still required discussion.

RESOLVED – The information be received.

 

 

  1. NORTHUMBERLAND COUNTY COUNCIL REPORT

 

Councillor Dodd commented on the schools consultation.  It appeared that

Ponteland would have a combination of two and three tier education.

There was to be a further consultation on the sports provision.

Councillor Dodd reported that he had funds to do some work to the car park at

the back of the Merton Way shops in an attempt to stop the abuse of this

facility.  He would be working with NCC and the Town Council’s Highways

Working Party on this issue.

It appeared that the regeneration of Merton Way was no longer included in the

Core Strategy.

Councillor Dodd was in contact with NCC officers regarding the structure that

had been erected in Brewery Lane.

 

  1. MAYOR’S REPORT

(i)         Mayor’s Diary

The Mayor had submitted details of his diary engagements for May and June 2016.

(ii)        Bowls evening – Friday 10 June

Councillors had been asked to attend the annual bowls event at Ponteland Bowling Club on Friday 10 June.

(iii)       Party in the Park – Sunday 12 June

The Town Council would have a stand at the above event and there was a rota for Councillors to man the display.

(iv)      Music in the Park – Sunday 26 June

Councillors were reminded that the above event would be held between 2.30 and 5.30 p.m. on Sunday 26 June.

Assistance to set up and dismantle the event would be appreciated.

 

  1. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i)         Ponteland Neighbourhood Plan Steering Group – Minutes of

            Meetings held on 3 and 19 May 2016.

Minutes of the above meeting had been circulated for information.

 

(ii)        Ponteland Community Trust – Minutes of meeting held on

            15 April 2016

Copies of minutes of the above mentioned meeting had been circulated.

Notes of a meeting held regarding the Spetchell Centre in Prudhoe had also been distributed to Councillors.

 

(iii)       Newcastle International Airport Consultative Committee

Councillor Mrs Butcher had circulated a report of a meeting of the above Committee that she had attended on 7 June 2016.

 

  1. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT

The Accounts Committee approved payments totalling £31,035.30 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for May 2016 was also approved.

A budget update report had also been circulated.

RESOLVED – The reports be approved.

 

 

IT WAS RESOLVED THAT UNDER THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 THAT THE PRESS AND PUBLIC BE EXCLUDED FOR THE FOLLOWING ITEM ON THE GROUNDS OF THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE TRANSACTED.

 

  1. PAY AWARD 2016/17 AND 2017/18

The Clerk reported on the recent pay award received from the National Joint Council (NJC) for Local Government Services.  The pay awards related to the years 2016/17 and 2017/18.  The payments for this year were to be back-dated to 1 April 2016.

The pay award affected all staff that were paid in accordance with the NJC pay scales.  .

 

RESOLVED – The report be received.

 

  1. AUTHORISATION OF CONTRACT FOR NEIGHBOURHOOD

            PLAN CONSULTANT

 

A report had been circulated which outlined the need to appoint a consultant to work on the Ponteland Neighbourhood Plan to take the plan to completion.

Details of the process involved to find a new consultant who was considered to be appropriate for the needs of the PNPSG was included within the report.

 

RESOLVED – The Council agreed to confirm the appointment of Capita to provide professional services to the PNPSG subject to an initial cap of £10,000 being placed on expenditure in order to stay within the current budget provision.

 

 

 

DATE OF NEXT MEETING – WEDNESDAY 13 JULY 2016 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES

 

 
 

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