Town Council meeting April 9 2014 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF THE MEETING OF THE COUNCIL HELD IN THE PONTELAND METHODIST CHURCH HALL ON 9 APRIL 2014

Present: Councillor P Cowey (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, R Dodd, Mrs C Greenwell, Mrs L Noble,
R G Ramsay, C Rawlings and A Shanley

236. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors Mrs S Johnson and Mrs E Thompson.

237. DECLARATIONS OF INTEREST

Councillors Greenwell and Shanley declared a personal interest in Minute 241(i) and Minute 254 respectively and took no part in the voting or discussion.

238. MINUTES OF THE COUNCIL MEETING HELD 12 MARCH 2014

The minutes of the Council Meeting held on 12 March 2014 were confirmed and signed by the Mayor.

239. MATTERS ARISING

(i) Community Payback Scheme
Further to Minute 216(iii) the Clerk reported that she was still attempting to arrange a meeting with the Community Payback Co-ordinator.

240 PLANNING

(i) Planning Committee
Minutes of meetings held on 11 and 25 March 2014 were circulated for information.

(ii) Report on recent planning decisions
The Vice Chairman of Planning Committee reported that the Council had been represented at the West Area Planning Committee where Councillor Mrs Noble had spoken against the Mill House application following the site visit held on 10 March. It was reported that the application had been refused.

(iii) Summary of planning applications
A copy of the above document which listed the numbers of planning applications considered, objected and commented on over the last three years had been circulated for information.

Note – Councillor R Dodd took no part in any discussion or voting in respect of Minute 217 above.

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CHAIRMAN DATE

241. GRANT APPLICATIONS

(i) Great North Air Ambulance
An application had been received from the above organisation for a grant towards the cost of their work.
It was reported that a grant of £100 had been awarded in February 2013.
In view of the recent response by the organisation to an accident in Ponteland it was suggested that a grant of £200 should be awarded.

RESOLVED – A grant of £200 be awarded to the Great North Air Ambulance.

242. PROJECTS REPORT
Easy Access
Following a meeting with NCC it was hoped to be able to submit a report on this item to the May meeting.
Skate Park
The installer had rectified some of the faults identified however there were still some to be dealt with. This was in hand.
Various landscaping and seating works were in the process of being carried out.
Path Lighting
It was hoped to be able to submit a report to the May or June meeting once the various quotes for this work had been received.

RESOLVED – The information be received.

243. PROPOSED EXHIBITION TO COMMEMORATE THE 100TH
ANNIVERSARY OF WORLD WAR 1

It had been suggested that the Council should organise an exhibition to be held in the week prior to Remembrance Day at the Memorial Hall. The hall had been booked for week commencing 3 November. The original idea was for memorabilia from the various Wars since WW1 to be displayed in the hall.
It was suggested that a Working Party should be established to progress this idea.

RESOLVED – Councillors Mrs Butcher, P Cowey, Mrs Greenwell, Mrs Noble, Rawlings, and Shanley be appointed to the Working Party to begin organising the above event.

244. PROPOSED CHANGES TO POST OFFICE AT BROADWAY

It was reported that a letter had been received from the Post Office regarding proposed changes to the Post Office at Broadway, Darras Hall.
The proposed changes involved :
– Providing services from the retail counter instead of the separate screened counters.
– Extending opening hours on Monday, Tuesday and Thursday from 6.00 a.m. to 6.00 p.m.; Wednesday, Friday and Saturday from 6.00 a.m. to 7.00 p.m. and on Sundays from 7.00 a.m. to 1.00 p.m.
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244. PROPOSED CHANGES TO POST OFFICE AT BROADWAY
(Continued)
– Some post office services would no longer be available from the branch and these included Parcelforce Worldwide International Parcels, Transcash bill payments, sale of premium bonds and on demand travel insurance. These services would still be available at the Merton Way branch.
The branch would also be closed for 3 days in May whilst the works were being carried out.
Various comments had been received from Councillors who largely welcomed the proposals and a response was required by 10 April.

RESOLVED – That a response based on comments received be sent to the Post Office by 10 April 2014.

245. WISH LIST 2014-15

Notes of an informal meeting held on 31 March to agree the wish list for 2014-15 had been circulated.

Councillors were reminded that the sum of £16,952 was available within the 2014-15 budget for wish list projects.

RESOLVED – The following projects be agreed and progressed in 2014-15:
Paint Darras Road Bridge (contribution to NCC) 500
(ii) Replace 10 cracked paving stones at Broadway 500
(iii) Extra speed display unit at Cheviot View 3785
(iv) Replace missing/damaged road signs 1000
(v) Notice board at Merton Hall to match existing 500
(vi) Extra grass cuts in August 800
(vii) Additional 3 tier planter at Broadway 500
(viii) Replace planters in village with 3 tiered ones 2000
(ix) Replace seat and bin at Paddock Hill 650
(x) Litter bin in front of CIU Club 250
(xi) Replacement of fence at West Road 1500
(xii) Contribution towards PCP playing field project 5000

Total 16,985
It was noted that this represented an additional £33 which could be met from within the budget.

246. COMMUNITY ASSETS WORKSHOP

A report by Councillor Ramsay had been circulated. This report related to his attendance at a workshop organised by Community Action Northumberland relating to the subject of Community Asset transfer.

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CHAIRMAN DATE

246. COMMUNITY ASSETS WORKSHOP (Continued)

The report detailed the various presentations made by 3 projects within the County who had completed a successful community asset transfer.
The documentation handed out at the event had also been circulated.

Councillors were asked to examine the documentation and suggest ways that such methods could work within Ponteland.

RESOLVED – The report be noted and consideration be given as to how the ideas could implemented in Ponteland.

246a. REQUEST FOR USE OF THE PARK

It was reported that a request had been received from an individual requesting permission to hold a charity event in the Park in aid of Pancreatic Cancer Aid.

The event was in the initial stages but if agreed, it was hoped attractions such as pony rides, cake stalls etc would be provided. It was also hoped to involve local businesses. The event would be held on a Saturday or Sunday in July.

The applicant lived just outside the Ponteland Parish boundary at Woolsington.

Councillors queried the issue of insurance etc.
It was suggested that a form should be produced for applications of this nature in future.

RESOLVED –

(i) The request be agreed in principle subject to the Clerk holding further
discussions with the applicant and reporting back to the next meeting.

(ii) A form be produced for future applications of this nature.

247. ENVIRONMENT WORKING PARTY

Minutes of a meeting held on 17 March 2014 had been circulated and the following recommendations were approved:
(i) Disabled Picnic Bench location
RESOLVED – Agree to locate the picnic bench alongside the path adjacent to bridge number two looking towards the scout hut. This will need to be checked with the organisers of Party in the Park. The EA had already been consulted.

(ii) Waitrose path
RESOLVED – A formal approach be made to the company from the Council regarding this path. This did not commit the Council to implementing the proposal.

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248. HIGHWAYS WORKING PARTY

Minutes of a meeting held on 19 March 2014 had been circulated. The Minutes were received and the following recommendation was approved.

(i) Car Parking at Merton Way
RESOLVED – that the Council agree to recommend that long term and overnight parking by businesses should be limited to the lorry park area.

249. NORTHUMBERLAND COUNTY COUNCIL REPORT

(i) Northumberland Fire and Rescue Plan2014-17
Information had been received from the above organisation regarding consultation on their plan for 2014-17. Comments were required by 9 May 2014. Councillors were asked to view the plan and submit any comments by the deadline date.

Councillor Richard Dodd reported that the Administration at County Hall had promised to deal with all potholes in the County by the end of June.
He also referred to the proposed sale of County Hall and the possibility of building new premises for the Council in Ashington. This had been covered in the local press.
He also stated that the West Area Committee would be meeting in Merton Hall in Ponteland in June and this would be advertised on notice boards and the website.

250. MAYOR’S REPORT

(i) Ponteland Youth Strategy Group – 5 March 2014
The Mayor had attended the first meeting of the above Group.
(ii) NCC Core Strategy Workshop – 10 March 2014
The Mayor had attended the above event.
(iii) NALC Meeting – 22 March 2014
The Mayor had attended the above meeting and had circulated information to Councillors afterwards.
(iv) Ponteland High School debate – 27 March 2014
The Mayor had attended the above event.
(v) Community Action Northumberland (CAN) Conference
Friday 9 May at Stannington Village Hall at 1.30 p.m.
The Mayor would be attending the above conference.

251. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Ponteland Neighbourhood Plan Steering Group
Minutes of a meeting held on 4 March had been circulated for information.
(ii) Memorial Hall Committee – 13 February 2014
Minutes of a meeting of the above Committee had been circulated.

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251. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS (Continued)

(iii) Ageing Well Committee
Councillor Mrs Greenwell had attended the above meeting. She mentioned that the Committee had organised a ‘Step into Spring’ event to be held on 10 May at St Mary’s Church Hall from 9.30 a.m.

252. ACCOUNTS/ BANK RECONCILIATION/ BUDGET REPORT

The Accounts Committee approved payments totalling £32310.04 and the transfer of this sum from the Councils Deposit Account. The Bank reconciliation for March 2014 was also approved. A monthly income and expenditure review report showing amounts received and expended against each main budget heading was accepted.

RESOLVED – The reports as presented be accepted.

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CHAIRMAN

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DATE OF NEXT MEETING – WEDNESDAY 14 MAY 2014 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES.