Town Council Meeting 9 December 2015 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 9 DECEMBER 2015
Present: Councillor C Rawlings (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, R Dodd, Mrs C Greenwell, Mrs L Noble, Mrs S Johnson, R G Ramsay and A Varley.

147. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors P Cowey, A Shanley and Mrs E Thompson.

148. MINUTES OF THE COUNCIL MEETING HELD 11 NOVEMBER 2015

The Minutes of the Council Meeting held on 11 November and the minutes of the Special meeting held on 17 November 2015 were confirmed and signed by the
Mayor.

149. DECLARATIONS OF INTEREST
There were no declarations of interest

150. MATTERS ARISING

(i) Letter of thanks from the Rugby Club
A letter of thanks had been received from Ponteland Rugby Club in respect of the grant awarded at the last meeting for the Beer Festival 2016.

(ii) Letter of thanks from the Diamond Inn
A letter of thanks had been received from the Diamond Inn in respect of the grant given at the last meeting for the firework display to be held on New Year’s Eve.

(iii) Letter of thanks from Memorial Hall
A letter of thanks had been received from the Ponteland Memorial Hall in respect of their annual grant awarded at the last meeting.

(iv) Tynedale Hospice at Home
A letter of thanks had been received from the above mentioned organisation in respect of a grant awarded to them last month.

151. PLANNING

(i) Planning Committee
Minutes of meetings held on 10 and 17 November 2015 were circulated for information.

RESOLVED – The information be received.

(ii) Report on recent planning applications
There was nothing to report.
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CHAIRMAN DATE

152. GRANTS
(i) Dalton Village Hall
A grant application had been received from Dalton Village Hall for their annual grant towards running costs.
In addition a letter had been received from the Chairman of Trustees asking if the Council could donate additional funds to assist with meeting the costs of some electrical testing work that had been carried out.

The Clerk reported that the Trustees were keen to pursue other funding streams and she had circulated some information to the Chairman setting out details of other avenues of funding including the NCC Community Chest.

RESOLVED – A grant of £1500 be approved.

153. PROJECTS REPORT

A report relating to the above had been circulated.

RESOLVED – The report be noted.

154. OFFICE CLOSURE

Councillors were informed that the Town Council office would be closed from 11.00 a.m. on Wednesday 23 December to 9.30 a.m. on Monday 4 January 2016.

155. 20 MPH SPEED LIMITS

It was agreed to defer consideration of this item to the next meeting when Councillor Mrs Thompson would be in attendance.

156. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 13 November 2015 had been circulated.

There were no recommendations for approval however the Working Party was congratulated on their work in consultation with NCC.
The Chairman wished to express her thanks to the Deputy Clerk for all of the work she carried out on behalf of the Working Party.

RESOLVED – The minutes be accepted.

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CHAIRMAN DATE

157. ENVIRONMENT WORKING PARTY
Minutes of a meeting of the above Working Party held on 16 November 2015 had been circulated.

RESOLVED – The minutes and the following recommendations be approved.
(i) Adult Fitness equipment
The Council agree to an article being placed in PNV as well as information being placed in PNV, on notice boards and the PTC website regarding this proposal. Consultation would also be carried out with the Friends of Ponteland Park and a nearby resident.

(ii) Replacement of existing rubbish bins
The Council approved the various bin replacements as set out in the report which would be partly funded from the appropriate budget heading and from contingencies.

158. LIBRARY – CURRENT POSTION

(i) PTC Letter to Mr S Mason, Chief Executive
The Town Council had written to Mr Mason to enquire about the possible co-location of the library in Ponteland. A reply had not as yet been received.

(ii) Ponteland Community Trust letter to Mr Nigel Walsh of
Active Northumberland
A copy of a letter sent by the Community Trust to Mr Walsh regarding their proposal to develop a community hub facility on the site as the existing library had been circulated.
A response had not as yet been received.
The Community Trust had asked if the Town Council would support them in their proposal however it was noted that the Council was not yet in a position to arrive at a decision on the library as there were various avenues being explored.

At present the Trust did not have any funds and it did not have any approximate costs for their proposal.
It was however important that the Town Council were kept updated by the PCT on their progress with this proposal.
(iii) County Councillor contact with Paul Leo from NCC
Councillor Dodd reported on a recent meeting he had held with County Councillors Mrs Armstrong and Mrs Jones and Messrs Paul Leo and Nigel Walsh from NCC regarding the proposal to move Ponteland library from its current site to the Leisure Centre.
It was explained that this proposal was unpopular with residents and discussions were held regarding the possibility of having a new community hub facility on the site that could include offices for the Town Council etc.

From the discussions it appeared that NCC were keen to sell the site however further discussions would be held regarding the possibility of a hub facility on the site.

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158. LIBRARY – CURRENT POSTION (continued)

Some Councillors who felt that a full business case had to be put together before making a commitment to any proposal expressed caution.

Discussions would continue with NCC and it was hoped that a further report could be presented to a meeting early in the New Year.

RESOLVED – The information be noted.

159. NORTHUMBERLAND COUNTY COUNCIL REPORT

Councillor Dodd reported that a decision had been made by the NCC Executive to re-locate County Hall to Ashington from its current location.

He also reported that he had asked about not using the Leisure Centre for future elections and for NCC to consider using premises such as the Memorial Hall.

160. MAYOR’S REPORT

(i) Mayor’s Diary
The Mayor had submitted details of his diary engagements for November 2015 and also forthcoming engagements in December.
He reported on his attendance at a meeting at NCC regarding protection for the elderly relating to various banking and telephone scams.
This was an important subject and the information from the meeting had been left in the office for anyone who was interested.
It was suggested that this was something that PTC should promote in the New Year in conjunction with NCC. Materials could be displayed at Party in the Park for example.
(ii) Rotary Club Christmas Market
The Mayor reported on his attendance at the above event held on Saturday 5 December. The event had been well attended in spite of the weather and those Councillors who had also visited the event felt that it had been well organised with a good range of stalls and entertainment.
It was agreed that the Town Council’s congratulations would be passed to the Rotary Club.

(iii) Meeting re proposed North East Combined Authority (NECA)
The Chairman reported on his and Councillor Ramsay’s attendance at a meeting relating to the proposed North East Combined Authority (NECA). He had attended a further meeting on this subject on 9 December and he agreed to forward the information provided to Councillors.

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161. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS
(i) Ponteland Neighbourhood Plan Steering Group
Minutes of meetings held on the 3 and 26 November 2015 had been circulated for information.
The Mayor reported that a meeting of the Steering Group had been held on 8 December and a slide presentation of the website had been shown. The website was comprehensive and included a lot of information.
The Group had offered to make a presentation to the Town Council however Members agreed that they would prefer to look at this in their own time.

(ii) Newcastle International Airport Consultative Committee 1.12.15
Councillor Mrs Butcher reported on her attendance at the above Committee on 1 December.
She was pleased to report that the Airport had been voted best Airport in the UK for the third year running.

162. ACCOUNTS/ BANK RECONCILIATION/ BUDGET REPORT/

The Accounts Committee approved payments totalling £33,868.01 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for November 2015 was also approved together with a budget report for the same period. A quarterly budget report showing variations to the budget up to December had also been circulated.

RESOLVED – The reports be approved.

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CHAIRMAN

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DATE OF NEXT MEETING – WEDNESDAY 13 JANUARY 2015 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES