Town Council Meeting 8 November 2017 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 08 NOVEMBER 2017

Present: Councillor A Varley (in the Chair)

Councillors Mrs C Caisley, L Darwin, R Dodd, T Edwards-Clay, Mrs C Greenwell, A Hall, Mrs S Johnson, Mrs K Overbury, A Shanley and Mrs K Woodrow.

PRESENTATION BY MR NEIL EASTON
Neil Easton, Senior Policy Officer at NCC was in attendance in respect of a proposal for real time bus information in Ponteland.

Mr Easton was in attendance to talk to the Council about some funding that was to become available from the proposed new development at the Police HQ by Bellway Homes.
The funds would be allocated towards public transport improvements. The funds would be paid in stages.
One of the suggestions made was to fund some real time displays at bus stops at the new development but also at the two bus shelters on Main Street which would provide added value to the rest of Ponteland. These were digital displays in a metal casing and would show the buses on their way to a bus stop by using GPS information. These would be installed at no cost to the Town Council although once funding ceased, the Council could decide to take over responsibility for the displays or dispense with them.
Councillors were keen to know more about the proposals and Mr Easton agreed to attend a meeting of the Highways Working Party being held on 10 November to discuss the matter in more detail.

Mr Easton was thanked for his presentation and for attending the meeting.

101. APOLOGIES FOR ABSENCE
An apology for absence was received from Councillor S Ahmed.

102. MINUTES OF THE COUNCIL MEETING HELD 11 OCTOBER 2017

The Minutes of the Council Meeting held on 11 October 2017 were confirmed
and signed by the Mayor.
RESOLVED – The minutes be approved

103. DECLARATIONS OF INTEREST

There were no declarations of interest

…………………………………………………………………………………………..
CHAIRMAN DATE

104. MATTERS ARISING

(i) Letter of thanks from Ponteland Memorial Hall in respect of Grant awarded at the last meeting.
The Clerk reported that a letter of thanks had been received from the Memorial Hall.

105. PLANNING

(i) Planning Committee
Minutes of meetings held on 3 and 17 October 2017 were circulated for information.

(ii) Report on recent planning decisions
There was nothing to report

106. GRANT APPLICATIONS

(i) Community Action Northumberland

A grant application had been received from Community Action Northumberland for a grant towards their running costs.
The Clerk reported that a grant of £150 had been given to this organisation last year.
RESOLVED – A grant of £150 be approved.

(ii) Great North Air Ambulance
A grant application had been received from Great North Air Ambulance for a grant towards providing some defibrillation pads at a cost of £150.
A grant of £250 had been awarded to this organisation in 2016-17.
It was suggested that in view of the importance of the work carried out by the charity a grant of £300 be approved.

RESOLVED – A grant of £300 be approved.

107. PROJECTS REPORT

The projects report had been circulated for the information of Councillors.
The Clerk reported that some of the Christmas lights would be changed to LED pea lights this year. The locations were next to the Pele tower, the tree at the Golf Club and at Broadway. The remaining locations were not suitable for this type of lighting and the use of festoons would be continued.

RESOLVED – The report be accepted.

…………………………………………………………………………………………..
CHAIRMAN DATE

108. WORLD WAR 1 – BEACONS OF LIGHT

The report of the Clerk to the Council in relation to the above had been circulated.

The report related to information that had been received regarding the ‘Battles Over’ campaign and the plan to have a Beacon lighting ceremony on the evening of Sunday 11 November 2018 at 7.00 p.m.

The Town Council had arranged for the lighting of a Beacon on three separate occasions and it was suggested that Ponteland should participate in the ceremony next year.

This had been informally mentioned to the Vicar of St.Mary’s Church but a formal approach would be necessary if this was agreed.

RESOLVED – The Town Council approved the participation of Ponteland in the Beacon lighting ceremony on 11 November 2018 and that discussions take place with representatives of St. Mary’s church.

109. BRITAIN IN BLOOM AWARD 2017

The Council had previously been informed of the results of the Ponteland entry in Britain in Bloom this year. A silver gilt award had been presented to Ponteland representatives at the awards ceremony held in Llandudno on 27 October 2017.
An article thanking all of those involved would appear in the November issue of PNV. The Council wished to thank everyone involved in the entry, particularly the Town Council’s contractors and former Councillors Robin Ramsay and Joyce Butcher who had given their time freely to assist with the entry.

RESOLVED – The information be received.

110. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 13 October 2017 had been circulated.
RESOLVED – The minutes and the following recommendation be approved:
(i) Proposal re countywide electric bike scheme
The Town Council agreed to provide a letter of agreement in principle to the scheme pending the successful grant bid made by the company. Further details would be provided when available.

111. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 23 October 2017 had been circulated.

RESOLVED – The minutes and the following recommendations be approved:

…………………………………………………………………………………………..
CHAIRMAN DATE

111. ENVIRONMENT WORKING PARTY

(i) Creation of stepping stone path across Coates Green
The Council agreed the recommendation to approve the installation of a stepping stone path across Coates Green at a cost of £960.45. It was agreed that the costs would be met from the budget heading for the path from the Scout hut in the Park which would be replaced as part of the budget process next year.

(ii) Sensory Garden
The Council agreed that the re-pointing works to the paving at the sensory garden be carried out at a cost of £300 which would be met from contingencies.

112. NORTHUMBERLAND COUNTY COUNCIL REPORT

Councillor Richard Dodd reported that that the planning application for the new schools and leisure complex were out for public consultation. It was intended to publish some information in PNV at the end of the consultation period in relation to the proposals.
Car parks across the county were being examined by NCC. Car parking in Ponteland was becoming an issue for traders and users. The work on the car park at the back of Merton Way was likely to be carried out in the 2018 school summer holidays although this would be brought forward if possible.
He reported that there was going to be a delay in relation to the Core Strategy and the use of consultants to speed up the process was being examined.
Councillor Mrs Veronica Jones expressed her concerns regarding the continuing level of development in Medburn. She stated she was trying to get a multi-discipline group together to examine what could be done.
It was mentioned that some discussion had taken place with the Campaign for Rural England (CPRE) and that would be followed up.
Councillor Mrs Jones referred to the recent Winter Warmer event that had been held in Merton Hall as part of the Ageing Well initiative. Although numbers of attendees were slightly lower than previous it was thought to be the most successful to date. A new addition had been the ability for people to access IT support which had proved popular.

113. MAYOR’S REPORT

(i) Mayor’s Diary
The Mayor submitted details of his diary engagements for October, November and December 2017.

…………………………………………………………………………………………..
CHAIRMAN DATE

114. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Ponteland Neighbourhood Plan Steering Group
There were no minutes of the Steering Group to report.
The Clerk reported that it was possible a report would be submitted to the December meeting regarding dissolving the PNPSG. This could only happen when the plan had been through the NCC Committee process and when it was classed as a ‘made’ plan by NCC.

115. ACCOUNTS/ BANK RECONCILIATION/ BUDGET UPDATE

The Accounts Committee approved payments totalling £48,826.25 and the transfer of this sum from the Council’s Deposit Account. A copy of the monthly budget report was also circulated as well as the Bank reconciliation for October.

RESOLVED – The reports be approved.

…………………………………………
CHAIRMAN

……………………………

DATE

DATE OF NEXT MEETING – WEDNESDAY 13 DECEMBER 2017 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES