Town Council Meeting 8 February 2017 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 8 FEBRUARY 2017

Present: Councillor C Rawlings (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, Mrs C Greenwell, R Dodd, Mrs S Johnson, Mrs L Noble, R G Ramsay, A Shanley, Mrs E Thompson and A Varley.

184. APOLOGIES FOR ABSENCE

An apology for lateness was received from Councillor Mrs C Greenwell.

185. DECLARATIONS OF INTEREST

Councillor Ramsay declared an interest in item 197(ii).

186. MINUTES OF THE COUNCIL MEETING HELD 11 JANUARY 2017

The Minutes of the Council Meeting held on 11 January 2017 were confirmed
and signed by the Mayor.

187. MATTERS ARISING

(i) Letter of thanks from Ponteland Community Partnership.
A letter of thanks had been received from the above organisation in respect of the grant awarded at the last meeting towards the cost of developing and updating the Community Partnership website.

188. PLANNING

(i) Planning Committee
Minutes of meetings held on 10 and 24 January 2017 were circulated for information.

(ii) Report on recent planning decisions
There was nothing additional to report.

189. GRANTS

(i) Diamond Inn – NYE Fireworks Display

A retrospective grant request had been received from the proprietor of the Diamond Inn requesting a contribution towards the cost of providing a fireworks display on 31 December 2016. The letter stated that both the attendance and the costs of arranging the event were increasing.

RESOLVED – Consideration of this matter be deferred pending examination of additional information provided.

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CHAIRMAN DATE

190. PROJECTS REPORT

The projects report had been circulated for the information of Councillors.
The report included new projects that had been agreed as part of the budget for 2017-18 and also asset replacement items.

RESOLVED – The report be accepted.

191. DETAILS OF VARIOUS PLANNING APPLICATIONS/ CONSULTATIONS

A report showing the number of consultations and planning applications that had been dealt with since December together with details of deadline dates that had been met by the Council had been circulated for information.

RESOLVED – The information be received.

It was noted that Councillor Dodd took no part in the discussion on the above item.

192. PONTELAND NEIGHBOURHOOD PLAN

A copy of the final draft plan following the consultation exercise that had been carried out from 1 November to 16 December had been circulated to the Council for approval. The next stage in the process was to send the Plan to NCC for final approval prior to inspection.

A possible error on page 10, paragraph 2.11 was raised. It was suggested that there was a miscalculation from hectares to acres i.e. 410 hectares equalled 1013 acres. This figure also appeared later in the document on page 22.

A Councillor asked that if the Government allowed the Neighbourhood Plan to cover items such as Green Belt would it be possible to amend the plan.
It was stated that the Plan could be varied during its lifetime.

RESOLVED – The Town Council approve the Ponteland Neighbourhood Plan for submission to NCC subject to the amendment on pages 10 and 22 being clarified.

193. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 13 January 2017 had been circulated.

There were no recommendations.

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CHAIRMAN DATE

193. HIGHWAYS WORKING PARTY (Continued)

NCC Highways advised that it was unlikely to support the introduction of disc parking in Ponteland until the overall car park scheme was approved; however in the interim disabled bays could be marked with a time limit to prevent misuse.
RESOLVED – The minutes be approved.

194. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 23 January 2017 had been circulated.

RESOLVED – The minutes and the following recommendations be agreed:
(i) Park signs
To proceed with the remainder of the signs at the year- end if sufficient funds were available to complete the project and if not, then this be recommended to proceed in 2017-18 by utilising the sum set aside for projects in the budget.
(ii) Seat Report
(a) The revised seat schedule for 2016 be noted and approved.
(b) The movement of two seats as outlined in the report be approved
and the west ward Councillors be asked if a seat was required at
Medburn.
(c) The policy regarding replacement of seats remain unchanged as
set out in the minutes of the Environment Working Party.
(d) The revised fees relating to new seats and tables, extension of lease for a further 10 years and for a plaque on an existing recycled plastic
seat be approved as set out in the minutes.
(e) The issue relating to replacement of timber seats be delegated to
the Clerk to the Council as agreed at the Environment Working Party and note that some replacements may be required from the asset replacement fund as outlined.
(f) The recommendations relating to seats be submitted to the Cemetery Committee for approval and adoption.
(iii) Sensory Garden
(i) Approve the appointment of Mr Guy Rawlinson to provide a planting scheme etc as outlined above at a cost of £720 which would be met from the remaining budget heading.
(ii) Note the information regarding the treatment of the wall, paving,
lighting and CCTV at this stage.
(iv) CCTV to Public Toilet
Agree to proceed with this installation at a cost of £1096 which would be met from contingencies subject to discussions with NCC and possibly the CCTV Commissioner in relation to the appropriateness of this proposal.
(v) E mail from resident of Guardians Court
The Clerk write to the resident concerned informing them of the reason the tree would not be replaced.
(vi) E mail from allotment tenant
That the quote of £400 for work to further reduce the height of several trees, bordering the allotment be approved.
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CHAIRMAN DATE

195. NORTHUMBERLAND COUNTY COUNCIL REPORT

Councillor Dodd reported that he was still in discussions with officers at NCC
about the problems at a particular spot on the A696 where there had been a
recent fatal road accident.

Councillor Jackson reported that the County Council were in the process of
agreeing their budget for 2017-18 and this would be discussed at their Council
meeting on 22 February. It looked likely that there would be a huge
expansion of the capital programme. An allowance was to be included to start
the relief road and the flood works for the Dissington application.
The final version of the Core Strategy was to be discussed by Cabinet and
there was a suggested amendment not to include the proposed housing
numbers for the Dissington application as part of the calculation for
Objectively Assessed Need (OAN). The reason for the exclusion amendment
was not clear to the Town Council.
Concern was also expressed about the fire station in Ponteland and the
possibility that this would not be replaced if the proposed development of the
school and leisure facilities went ahead.
Councillors also expressed concerned at the rising level of capital debt, the
proposed authorisation level of expenditure and the felling of trees at the
County Hall site.

196. MAYOR’S REPORT

(i) Mayor’s Diary

The Mayor submitted details of his diary engagements for January/February 2017 and some forthcoming events in March 2017.

197. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Neighbourhood Plan Steering Group –
Minutes of meeting held on 5 January 2017 had been circulated for information

(ii) Ponteland Memorial Hall – meetings of Executive Committee
and General Committee held on 5 and 19 January 2017
Councillor Mrs Butcher had circulated the minutes of the above meeting for
information.

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CHAIRMAN DATE

198. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT

The Accounts Committee approved payments totalling £31,600.55 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for January 2017 was also approved. A monthly income and expenditure report had also been circulated for information.

RESOLVED – The reports be approved.

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CHAIRMAN

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DATE

DATE OF NEXT MEETING – WEDNESDAY 8TH MARCH 2017 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES