Town Council Meeting 14 September 2016 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 14 SEPTEMBER 2016

Present: Councillor C Rawlings (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, P Cowey, R Dodd, Mrs C Greenwell, Mrs S Johnson, R G Ramsay, Mrs E Thompson and A Varley

82. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors Mrs L Noble and A Shanley.

83. MINUTES OF THE COUNCIL MEETING HELD 10 AUGUST 2016

The Minutes of the Council Meeting held on 10 August 2016 were confirmed
and signed by the Mayor.

84. DECLARATIONS OF INTEREST

Councillor Mrs Greenwell declared an interest in Minute 80.

85. MATTERS ARISING

(i) Minute 70(i) Grants – Community Action Northumberland
A letter of thanks had been received from Community Action Northumberland in respect of their recent grant.

86. PLANNING

(i) Planning Committee
Minutes of meetings held on 26 July and 9 August 2016 were circulated for information.

(ii) Report on recent planning decisions
There was nothing to report.

87. PROJECTS REPORT

The projects report had been circulated for the information of Councillors.
It was noted that several items had been completed.

RESOLVED – The report to be accepted.

88. ELECTRONIC BANKING

It was reported that there were still four Councillors who had to register online as signatories in respect of electronic banking.

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CHAIRMAN DATE

88. ELECTRONIC BANKING (Continued)

The process was behind schedule and it was suggested that all Councillors should make every effort to complete this task before the end of September.
If this was not possible it was agreed that the Town Council should continue with its current banking method although it was recognised this incurred additional costs in terms of staff time and mileage.

RESOLVED – The suggestion as set out above be agreed.

89. PROPOSED 30MPH SPEED LIMIT EXTENSION

Information had been received from the County Council regarding proposals to extend the speed limited on the C358, North Road to just beyond the Police headquarters and the new housing development.
This had initially been requested by the Town Council’s Highways Working Party following complaints by residents of the Jameson’s Field development.

RESOLVED – A response be submitted to NCC stating that the Town Council welcomed the proposal.

90. ALTERNATIVE HOUSEHOLD WASTE RECOVERY CENTRE
OPENING ARRANGEMENTS

Councillors were reminded that they had previously been consulted on alternative arrangements for five household waste recovery centres in the County. One of the centres was the Kirkley West Thorne site that was used extensively by residents of the Ponteland area.

The Town Council had sent a response to NCC expressing concerns about the impact on residents, a possible reduction in recycling and also concerns regarding increased fly tipping.

A letter had been received from NCC indicating that they had agreed to implement the proposals which would result in the five centres only being open Friday to Monday instead of seven days per week.
The County Council indicated that they would monitor closely any increase in fly tipping and also that they would ensure the decision was communicated to residents.

Leaflets had been received from NCC that had been placed on PTC notice boards and on the website.

RESOLVED – The information be received.

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91. PUBLIC SPACES PROTECTION ORDER FOR THE CONTROL
OF DOGS

Information had been received from the County Council regarding the need for all councils to replace any existing dog control orders with a Public Spaces Protection Order (PSPO) before the 20 October 2017.

Copies of the proposed PSPO had been circulated to Councillors for comment.

RESOLVED – It was agreed to submit a response by the deadline date indicating that the Town Council supported the proposals.

92. PONTELAND NEIGHBOURHOOD PLAN

(i) Policies
Copies of draft policies prepared by the consultant working on the Ponteland Neighbourhood Plan had been circulated for the information of Members. The draft policies had been received at a meeting of the PNPSG held on 6th September. It was anticipated that the final policies would be presented at the October meeting.

RESOLVED – The information be noted.

(ii) Expenditure
Councillors were reminded that they had authorised the appointment of Capita as a consultant for the Ponteland Neighbourhood plan group in June 2016. The appointment would be reviewed at £10,000. That figure was close to being reached and Councillors were asked to authorise the remaining expenditure of £3,400. This would be covered by grant monies.
One of the policies related to landscape. Work on this policy had been carried out by a member of the PNPSG who was a qualified architect. However NCC had indicated that they would object to this policy as they required evidence from a qualified landscape architect.
This would involve a review from scratch. Quotes had been sought and the Council were asked to accept a quote in the sum of £8,200. It was stated that this could be funded from monies set aside for ‘wish list’ projects as this was unlikely to be utilised.

RESOLVED –
(i) The Council agree to release the cap to enable the expenditure
to be made to Capita.
(ii) The Council approved the quote from the preferred Landscape
Architect in the sum of £8,200 which would be met from the
‘wish list’ allowance.

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93. PROPOSAL BY DISSINGTON ESTATES – GARDEN VILLAGE

Councillors discussed the proposed suggestion by Dissington Estates and NCC to have a Garden Village on the Dissington Estate. A proposal had been submitted to the Government who were seeking applications for Garden Villages, however it was felt that the emphasis was on the South East for this type of proposal. It was also thought that the Government intended these developments for brown field sites.
Although garden villages were meant to be discrete settlements, it was inevitable that residents would use the services of Ponteland, which were already at capacity.
It was stated that initially the proposal was for 1800 to 2000 houses and this was in addition to the 900 houses referred to in the Core Strategy document.
There appeared to be little support for this proposal from within the community.

RESOLVED – The information be received.

94. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 15 August 2016 had been circulated. There were no recommendations to approve.

RESOLVED – The minutes be approved:

95. LIBRARY/EDUCATION/LEISURE PROPOSALS

There was no update available in relation to the library.
Councillors noted that there was a consultation event being held on Wednesday 21 September regarding proposals for the new school at Darras Hall that would take pupils up to 11 years old.

Councillors had received a personal invitation to a consultation event relating to a new supplementary planning document for Ponteland. This was being held on Tuesday 20 September between 1.00 and 5.00 p.m. at the Leisure Centre. Councillors were asked to respond to the invitation to attend if they wished to find out what the proposals entailed.

RESOLVED – The information be received.

96. NORTHUMBERLAND COUNTY COUNCIL REPORT

Councillor Dodd stated that there was not much to report from NCC at the
present time as meetings were being cancelled due to lack of business.
Reference was made by a Councillor about the banner that had appeared at
the Leisure Centre and the County Councillors stated that they had brought
this up at the County Council.

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96. NORTHUMBERLAND COUNTY COUNCIL REPORT(Continued)

It was reported that the County Hall site was now up for sale.
Councillors also stated that funding for sports clubs was currently being
examined and may be reduced.

97. MAYOR’S REPORT

(i) Mayor’s Diary
The Mayor submitted details of his diary engagements for August and September 2016 as well as some forthcoming events in October.
The Mayor referred to the forthcoming NCC conference with parish and town councils that was being held on 13th October. Information had been circulated to Councillors who were asked to inform the Clerk if they wished to attend the event.

98. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Ponteland Neighbourhood Plan Steering Group – Minutes of
Meetings held on 28 July and 23 August 2016.
Minutes of the above meetings had been circulated for information.

(ii) Ageing Well in Ponteland – 8.8.16
Councillor Mrs Greenwell had circulated the minutes of the above meeting for information. It was reported that the Winter Warmer event was being held in Merton Hall on Friday 14th October between 9.30 and 12 noon.

iii) Newcastle International Airport Consultative Committee – 6.9.16
Councillor Mrs Butcher had circulated the minutes of the above meeting for information.

99. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT

The Accounts Committee approved payments totalling £42762.16 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for August 2016 was also approved. A monthly income and expenditure report had also been circulated for information.

RESOLVED – The reports to be approved.

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CHAIRMAN

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DATE OF NEXT MEETING – WEDNESDAY 12TH OCTOBER 2016 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES