Town Council meeting 10 September 2014 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 10 SEPTEMBER 2014

Present: Councillor C Rawlings (in the Chair)

Councillors, Mrs J Butcher, Mrs C Greenwell, Mrs S Johnson, Mrs L Noble and A Shanley.

79. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors Mrs C Caisley, P Cowey, R Dodd, R Ramsay, Mrs E Thompson and A Varley.

80. MINUTES OF THE COUNCIL MEETING HELD 13 AUGUST 2014

The Minutes of the Council Meeting held on 13 August 2014 were confirmed
and signed by the Mayor subject to the following amendment:

Minute 71 – War Remembrance Working Party – In the first paragraph, third line, insert the word ‘find’ between ‘possible’ and ‘to’.

81. DECLARATIONS OF INTEREST

There were no declarations of interest.

82. MATTERS ARISING

(i) Minute 64 (i) – Projects report
Councillors were informed that a report would be submitted to the October meeting by the Clerk with some input from Councillor Shanley.
83. PLANNING
(i) Planning Committee
Minutes of meetings held on 12 and 26 August 2014 had been circulated for information.

(ii) Report on recent planning decisions
There was nothing to report.

84. NORTHUMBERLAND STRATEGIC HOUSING LAND AVAILABILITY
ASSESSMENT (SHLAA) – NOTICE OF SITE ASSESSMENT CONSULTATION
A report relating to consultation by NCC on the above had been circulated.
There were a large number of sites within the Ponteland Civil Parish area. They were divided into the following categories:
Green – Deliverable within a period between 0 and 15 years
Amber – Uncertain sites
Red – Discounted sites

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CHAIRMAN DATE

84. NORTHUMBERLAND STRATEGIC HOUSING LAND AVAILABILITY
ASSESSMENT (SHLAA) – NOTICE OF SITE ASSESSMENT CONSULTATION
(Continued)

In view of the scale of the task involved and the short timescale it was felt that the Council should concentrate on the amber sites.

RESOLVED – That details of the amber sites be circulated to all Councillors as soon as possible and that any suggested comments be sent to the Clerk by Wednesday 17 September. The Clerk and the Mayor would then formulate the Council’s response.

85. PROJECTS REPORT

A report relating to progress on projects was submitted.
It was reported that the land survey information had been sent to the Council’s Solicitor in order to ensure registration was completed.

It was hoped that work would be starting soon at Coates Green footpath and an update would be presented at the October meeting.

RESOLVED – The report be accepted.

86. WISH LIST 2015-16

Councillors were given a further reminder relating to submission of items for inclusion within the wish list for 2015-16.

The Mayor made various suggestions which were discussed. They included a sum being set aside for by-elections, possible additional work on the skate park and a sum for development of projects.

RESOLVED – The information be noted.

87. SUGGESTION FOR TOWN COUNCIL RECESS IN AUGUST

Councillors Mrs Butcher and Mrs Greenwell had produced a report relating to the possibility of having a recess in August. Various reasons such as staff shortages due to school holidays and the inability to obtain a quorum for certain meetings were listed within the report.

Various options were presented for consideration.

RESOLVED – Agree to take no action and continue to hold meetings 12 months of the year as at present.

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CHAIRMAN DATE

88. VEXATIOUS POLICY

Councillor Dodd had suggested the formulation of a Vexatious complaints policy for consideration by the Town Council. A report had been circulated which set out details of the scheme operated by NCC and how this could be adapted to this organisation.

Councillors discussed the report briefly and some Councillors did not feel this was necessary in an organisation of this size.

RESOLVED – Consideration of this matter be deferred to the October meeting when Councillor Dodd would be in attendance.

89. MAYOR’S ALLOWANCE

The Mayor submitted a report for information which outlined the amount and authority for the Mayor’s account and also how it was typically used.
A quarterly report would be submitted to the Council on any expenditure incurred.

RESOLVED – The information be received.

90. WAR REMEMBRANCE WORKING PARTY

Minutes of a meeting of the above Working Party held on 21 August had been circulated.

The following recommendations were approved:

RESOLVED –
(i) In view of the poor response for exhibits and assistance, the exhibition
be scaled down to cover the weekend only 8/9 November and the
number of boards required be reduced from 50 to 20.

(ii) To not progress the idea of screening an appropriate film in view of the costs involved.

(iii) Cancel the usual event at the Diamond Inn on Remembrance Sunday and invite all who attend to partake of light refreshments at the Memorial Hall after the service.

(iv) Agree to the request submitted by Mrs Sobo to meet the costs of producing her leaflet at a cost of approximately £225 which would be sold for £2 each.

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CHAIRMAN DATE

91. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 18 August had been circulated. The following recommendation was made.

RESOLVED – That the following recommendation be approved.
Agree the replacement of the open bin at Fox Covert with a closed combined dog and litter bin and a similar bin to be placed in the meadow at Fox Covert at an approximate cost of £700 in total.

92. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 27 August 2014 had been circulated.
There was some discussion regarding the LTP submission and the order of the 3 items was altered.
The following recommendations were made:-

NORTHUMBERLAND LOCAL TRANSPORT PLAN (LTP) SUBMISSION 2015-16

1) A package of Dropped Kerbs to include 10 at Edge Hill, 4 on Thornhill and 2 on Darras Road for reasons of accessibility and Health and Safety.

2) 7no Raised Bus Stops along the A696 for reasons of accessibility.

3) A number of new footpaths in order of priority to improve the accessibility in Ponteland.
Eastern Way (500m)
The Rise (800m)
Errington Road & Marian Way (550m)
Western Way (400m)

And the following reserve items:-

1) Traffic Calming – Installation of Speed Cushions or Chicanes on the following road:-
Western Way. This is for reasons of Health and Safety, as the long straight road encourages speeding.
2) Installation of 2 no streetlights on the footpath between Kirkley Drive and Medical Centre, and 4 no streetlights on Marian Way;(this is a through road between Errington and The Rise to Middle Drive, currently with neither footpaths or streetlights.
3) New Footpath- At Marian Way to create a formal footpath link between Middle Drive Errington Road and The Rise.

Members agreed to mention the ongoing request for consideration of a Ponteland Bypass in their submission, in order to keep this issue on the table.

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CHAIRMAN DATE

92. HIGHWAYS WORKING PARTY (Continued)

(i) Resurfacing Request to County Council

Councillors had been consulted to determine a suitable road for complete resurfacing. A few options were put forward but the consensus was that the remainder of Middle Drive was the road which was in most need of this treatment and would benefit the majority of residents. This nomination was to be put to the County Councillors for their support.

RESOLVED – The minutes and recommendations as set out above be approved.

93. NORTHUMBERLAND COUNTY COUNCIL REPORT

There were no County Councillors in attendance.

94. MAYOR’S REPORT

(i) Rotary Duck Race – 31 August 2014
The Deputy Mayor had attended the above event held on Sunday 31 August. She commented that it had been a great community day which had been well organised by Rotary.

(ii) Attendance at Parish Liaison Working Group
The Mayor presented a report regarding his attendance at a meeting of the above Group held at County Hall on 4 September. This was a meeting with NCC officers and Councillors plus Mayor/Chairmen of some of the parish and town Councils in the County. Items discussed included an update on the Town and Parish Councils Charter for Northumberland, asset transfer and website development.

(ii) Attendance at Ponteland High School Achievements Awards 4 September 2014
The Mayor had attended the above event held at the Falcons Rugby ground on 4 September 2014. He stated that it had been a most enjoyable evening that had been very well organised by the School.

95. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Ponteland Neighbourhood Plan Steering Group
Minutes of a meeting held on 17 July 2014 had been circulated for information.
Councillor Mrs Noble noted the decision made by the Steering Group outlined on page one. This related to a change throughout the document from “retain the Green Belt” to “protect”.

(ii) Newcastle Airport Consultative Committee – 27.8.14
Councillor Mrs Butcher presented a report relating to her attendance at the above Committee on 27 August.

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CHAIRMAN DATE

95. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS (Continued)

(iii) Ponteland Community Trust
Cllr L Noble had attended the above meeting held on 8 September 2014. She indicated that there had been some positive discussion regarding funding streams and she would be presenting a written report to the next meeting.

(iv) Ageing Well Committee – 4 September 2014
Councillor Mrs Greenwell presented a report on her attendance at the above meeting on 4 September 2014.

96. ACCOUNTS/ BANK RECONCILIATION/ BUDGET UPDATE/

The Accounts Committee approved payments totalling £27259.49 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for August 2014 was also approved. A monthly income and expenditure review report showing amounts received and expended against each main budget heading was accepted.

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CHAIRMAN

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DATE

DATE OF NEXT MEETING – WEDNESDAY 8 OCTOBER 2014 AT 6.45 P.M. AT TOWN COUNCIL OFFICES