TCM Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 10 JANUARY 2018  

 

Present:  Councillor A Varley (in the Chair)

Councillors S Ahmed, Mrs C Caisley, T Edwards-Clay, Mrs C Greenwell, A Hall, Mrs S Johnson, Mrs K Overbury and A Shanley.

 

  1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors L Darwin, R Dodd and Mrs K Woodrow.

 

  1. DECLARATIONS OF INTEREST

There were no declarations.

 

  1. MINUTES OF THE COUNCIL MEETING HELD 13 DECEMBER 2017

 

The Minutes of the Council Meeting held on 13 December 2017 were confirmed

and signed by the Mayor.

RESOLVED – The minutes be approved

 

  1. MATTERS ARISING

(i)         Minute 124 – Grant applications

It was reported that emails thanking the Town Council for grants approved had been received from Dalton Village Hall, The Diamond Inn and Sport Tynedale.

  1. PLANNING

 

(i) Planning Committee 

Minutes of meetings held on 28 November and 23 & 19 December 2017 were

circulated for information.

 

(ii) Report on recent planning decisions

There was nothing to report

 

  1. PROJECTS REPORT

 

The projects report had been circulated for the information of Councillors.

 

RESOLVED – The report be accepted.

 

  1. LOCATION OF AIRFIELDS OF BRITAIN CONSERVATION TRUST (ABCT) PLAQUE

 

The report of the Clerk to the Council in relation to the above had been circulated for information.

 

The report included two suggested locations that had been discussed with the Chair and future Chair of the Memorial Hall.  These were near to the Rotary. Yew tree in the Park just past the Waitrose bridge and on the grass near to the entrance for the Memorial Hall car park.

Various other suggestions were made at the meeting including near to the Pele Tower, the sensory garden, the Garden of Remembrance at St. Mary’s Church and on a public footpath near to the actual location of the airfield.

Discussion also took place on how the plaque could be displayed.  The Clerk explained that due to the weight it would be difficult to mount it in a frame, on a building or on a stone.  The best option appeared to be setting it into the ground at an angle so it could be seen.  It was intended to produce a small information plaque to sit alongside it, providing information about the site of the airfield near Limestone Lane.

Councillors suggested that the Clerk and Councillor Hall should examine the various locations and report back to the next meeting when a decision would be made about the location.

 

RESOLVED – The item be deferred pending a report from the Clerk and Councillor Hall regarding the suitability of the various locations mentioned.

 

  1. PHARMACY NEEDS ASSESSMENT CONSULTATION

 

The Pharmacy needs assessment document was currently out for consultation until 31 January 2018.

A copy of the executive summary of the document had been circulated to Councillors.

Details of current provision were included within the document and it stated that there were currently 75 pharmacies in the county including six 100 hour pharmacies and one internet/distance selling outlet. Councillors felt that this was a well written and researched document however concern was expressed regarding the closure of the surgery at Stamfordham where patients could also have their prescriptions filled.  It was agreed to include a comment about this issue in the PTC response.

The Clerk confirmed that she had sent a copy of the link to the document to the Clerk of Stamfordham Parish Council.

Councillors also suggested referring to the role of Pharmacists and how they could be used to ease the burden on GPs.  It was stated that there was a continuing national campaign to that effect and information was already provided in surgeries and hospitals.

 

RESOLVED – A response be submitted to NCC stating that the document was well written and researched and also expressing the concerns relating to Stamfordham as set out above.

 

  1. PONTELAND TOWN COUNCIL RESERVES

 

A report was circulated which set out the current level of reserves held by the Town Council for general purposes, and those set aside for asset replacement, Cemetery reserves and tree replacement.

  The levels of reserves held for the Cemetery had reduced due to the decision taken to carry out phase one of the landscaping project in 2017-18.

Councillors were further reminded that they had agreed in May 2015 to work towards having a minimum of 6 months operating expenses in their general reserves (calculated at £151,000).  The Council was still short of that target by just under £23,018 therefore there was no surplus to carry forward to offset the precept figure.  The figure of £151,000 would require revision as costs had increased since it was formulated three years ago.

 

At the end of this financial year, a report would be presented to the Council listing any necessary transfers and unexpended amounts and it would be recommended that any available funds that weren’t already earmarked for other purposes should be transferred to the General Reserves to attain the 6 months operating figure.  A revised figure would be reported at that time.

 

RESOLVED –

(i)         It was agreed that there were no surplus funds available from within                        reserves that could offset the precept figure for 2018-19.

 

(ii)        It was agreed to examine the situation at the end of the financial year                     when there may be non-earmarked funds that could be transferred to               the general reserve.

 

(iii)       It was agreed to re-examine and revise if necessary the target figure of

£151,000 subject to a report to Council as part of the year-end information.

 

(i)         It was agreed to transfer appropriate funds to the Cemetery and tree reserve        fund in April 2018.

 

  1. BUDGET 2018-19

           

A report relating to the Budget and Precept for 2018-19 had been circulated.

This followed a meeting held on 8 January to review the draft budget.  Some minor amendments were made and the revised draft budget for 2018-19 was submitted and required formal approval.  The budget would be increased by 2% on a band D property. It was pointed out that the amount of the precept required had to be submitted to NCC by 29 January 2018.

 

It was proposed to increase the allotment rents by £1 a year across the three tiers of fees.

 

The Cemetery Committee would be considering the fees for 2018-19 at a meeting to be held in March.  The fees had no impact on the budget however the recommendations of the Committee would be presented to the Council for formal approval.

 

RESOLVED –

(i)         The Council approve the budget for 2018-19 as circulated and formally       agree to levy a precept request of £404,383 on the County Council.

 

(ii)        Approve an increase of £1 on all allotment fees, which would mean rentals would be £36, £41 and £46 for 2018-19.

 

(iii)       Await the recommendations of the Cemetery Committee in relation to any increase in fees for 2018-19.

 

  1. HIGHWAYS WORKING PARTY

 

Minutes of a meeting of the Highways Working Party held on 15 December 2017 had been circulated.

Concern was expressed at the continued low levels of lighting in Callerton Lane, North Road and some car parks.  This was raised on a regular basis with NCC and had also been raised with the Head of Service.  The Clerk agreed to contact the officer again to see if improvements could be made.

 

RESOLVED – The minutes and the following recommendations be approved:

(i)         Consultation re temporary road restriction at Dunsgreen

The Council agreed that the consultation be accepted as supplied and the Clerk was asked to respond by the deadline date.

 

(ii)        Consultation re a request for a 20mph speed limit at Jackson

            Avenue

The Council agreed that they had no objections to this request.

 

  1. ENVIRONMENT WORKING PARTY

 

(i)         Minutes of a meeting of the Environment Working Party held on 18 December 2017. 

The above minutes had been circulated for consideration.  There were no

recommendations.

RESOLVED – The minutes be accepted.

 

(ii)        Notes of a meeting between the Friends of Ponteland Park and

            the Environment Working Party.

Notes of the above meeting that had taken placed on 18 December 2017 had been circulated.

 

RESOLVED – The information be noted.

 

  150. NORTHUMBERLAND COUNTY COUNCIL REPORT

 

There were no County Councillors in attendance at the meeting.

 

  1. MAYOR’S REPORT

 

(i)         Mayor’s Diary

The Mayor submitted details of his diary engagements for December 2017 and January/February 2018.

 

  1. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

 

There were no reports from Town Council representatives on Local Organisations.

 

  1. ACCOUNTS/ BANK RECONCILIATION/ BUDGET UPDATE

             

The Accounts Committee approved payments totalling £27,662.07.  A copy of the monthly budget report was also circulated as well as the Bank reconciliation for December 2017.

 

RESOLVED – The reports be approved.

 

 

……….…………………………………………

CHAIRMAN

 

………………………….

DATE

 

 

DATE OF NEXT MEETING – WEDNESDAY 14 FEBRUARY 2018 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES

 

 

 
 

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