Town Council Meeting 12 April 2017 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN MERTON HALL, PONTELAND ON 12 APRIL 2017

Present: Councillor C Rawlings (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, P Cowey, Mrs C Greenwell, R Dodd, Mrs S Johnson, R G Ramsay, Mrs E Thompson and A Varley.

218. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors Mrs L Noble and A Shanley.

219. DECLARATIONS OF INTEREST

There were no declarations of interest.

220. MINUTES OF THE COUNCIL MEETING HELD 8 FEBRUARY 2017

The Minutes of a special meeting of the Council held on 1 February and minutes of the Council held on 8 March 2017 were confirmed and signed by the Mayor.

221. MATTERS ARISING

(i) Minute 205 – Grant to Darras Hall Estate Committee
A letter of thanks had been received from the Darras Hall Estate Committee in respect of the grant awarded at the last meeting.

222. PLANNING

(i) Planning Committee
Minutes of meetings held on 7 and 21 March 2017 were circulated for information.

(ii) Report on recent planning decisions
There was nothing additional to report.

(iii) Application ref 17/00829/OUT – land to rear of Callerton Lane and East of Willow Way – outline planning application with all matters reserved apart from access for erection of 178 dwellings

A copy of the Town Council’s response to the above mentioned application had been circulated. This had been sent to NCC on 7 March 2017.

RESOLVED – The information be received.

223. REQUESTS TO USE PONTELAND PARK
Requests had been received from the organisers of Party in the Park and the Rotary Duck Race for permission to use the Park on Sunday 11 June and Sunday 3 September respectively. Both organisations had also asked if the Town Council would agree to the provision of public toilets. Provision for this had been included within the budget for 2017-18.
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CHAIRMAN DATE

223. REQUESTS TO USE PONTELAND PARK (Continued)

RESOLVED –
(i) The Council agree to grant permission for use of the Park to both organisations as requested on the dates set out above.
(ii) The Council agree to the provision of portable toilets as included in the budget for 2017-18.

224. PROJECTS REPORT

The projects report had been circulated for the information of Councillors.
Members were advised that since the last meeting the Millennium bridge had been re-opened; the sign at Meadowfield had been installed and the tractor had been purchased and delivered.

RESOLVED – The report be accepted.

225. STANNINGTON PARISH NEIGHBOURHOOD PLAN

A copy of a letter received from Stannington Parish Council in relation to consultation on their Neighbourhood Plan had been circulated. The consultation period would commence on 30th April until Friday 2nd June. Details of where the Plan could be viewed and also the Public Consultation Launch Day were also included within the document.
This information would also be forwarded to the PNPSG.

RESOLVED – The information be accepted.

226. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 20 March 2017 had been circulated.

RESOLVED – The minutes and the following recommendations be agreed:
(i) Path in Park to Scout Field
a) Agree to defer the project for up to a further year unless the additional funds could be obtained, and include it in the budget for 2018-19 subject to discussions with the company involved regarding their prices and whether they could be held for 12 months.
b) The Clerk write to Galliford Try to ask if they would be prepared to make up the shortfall. A letter would also be sent to the residents of Mill Rise informing them of the project and the request being made to Galliford Try.

(ii) Flood damage repairs to riverbank in the Park
a) The Council approve the recommendation for the award of the contract for the work as detailed in the report to the Rivers Trust.
b) Agree that phase 1 as outlined in the report be carried out first at a cost of £5274 and the costs be met from the park budget as agreed at the meeting.
c) Agree that phase 2 of the works be carried out in 2017-18 at a cost of £4898 and that this be funded from asset replacement and the funds be replaced as part of the budget approval for 2018-19.
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CHAIRMAN DATE

227. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 22 March 2017 had been circulated.

RESOLVED – The minutes and the following recommendations be approved:
(i) Merton Way Car Parking consultation
The Council agreed to recommend the above proposal to NCC subject to the following:
a) Installation of a No Entry signage at the end of the fencing to Station Lodge to allow residents to legally access their properties without using the one way system around the car park.
b) The installation of privacy screening such as a low wall in front of the Funeral Directors in the interest of public sensitivity and client dignity.
c) The installation of appropriate privacy screening such as hedging or a low wall, in front of properties on Station Cottages and Station Lodge to prevent headlights disturbing residents.
d) Use of artificial grass instead of turf at the areas indicated on the plan. This was is in order to soften the lines of the car park without the need for ongoing maintenance and grass cutting.
e) Ask if it is possible for NCC to supply an outline plan showing details of the landscaping scheme for the car park area taking into account the comments made above but stress that PTC do not want this to delay the works in any way.
(ii) Darras Road Bridge painting scheme
The Council approve the recommendation to ask the contractor who completed the works at the Millennium bridge to submit a price for painting the entire Darras Road bridge.

227A. CEMETERY COMMITTEE

Minutes of a special meeting of the above Committee held on 10 April 2017 had been circulated.

The Council were requested to approve the revised fees as submitted in respect of the Cemetery for 2017-18 that would come into effect from 1 May 2017.

RESOLVED – The minutes be approved and the revised fees as submitted be approved with effect from 1 May 2017.

228. NORTHUMBERLAND COUNTY COUNCIL REPORT

Councillor Dodd stated that there was little to report from NCC at the present time due to the elections and the period of purdah.

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CHAIRMAN DATE

229. MAYOR’S REPORT

(i) Mayor’s Diary

The Mayor submitted details of his diary engagements for March, April and the beginning of May 2017. It was reported that the May Town Council was likely to be held on 17th May instead of the 10th and that a briefing session for the new Council would be held in week beginning 8 May.

230. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Neighbourhood Plan Steering Group –
There were no minutes for circulation.
It was reported that the NCC consultation on the Ponteland Neighbourhood Plan would be commencing very soon.

(ii) Ponteland Community Partnership minutes
Minutes of a meeting of the PCP held on 15 February had been circulated for information.

(iii) Coates Education Foundational Foundation –
Minutes of an extraordinary meeting of the foundation held on 9 March 2017 were circulated for information.
This mainly related to the situation regarding the ongoing discussions with NCC about the land exchange.

(iv) Newcastle Airport Consultative Committee
Councillor Mrs Butcher had circulated the papers from the above mentioned meeting held on 14 March 2017.
The Council thanked Councillor Mrs Butcher for representing the Town Council at these meetings for a number of years and for providing informative reports relating to the Airport.

(v) Ponteland Memorial Hall
Councillor Mrs Butcher had circulated information relating to the General Committee meeting of the Memorial Hall held on 6 April 2017.

231. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT

The Accounts Committee approved payments totalling £42672.62 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for March 2017 was also approved. A monthly income and expenditure report had also been circulated for information.

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CHAIRMAN DATE

231. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT
(Continued)

A report relating to year-end budget revisions and also details of the Council’s reserves had also been circulated. The Council was asked to approve these reports and note that there was very little that could be transferred to general reserves this year. This was due to a number of factors such as the approval of new items during the course of the year and the consequence of small increases in the precept each year.

RESOLVED – The reports be approved and the Council agreed the transfer of the sum outlined in the report (£20,046.35) to the various reserve accounts as follows: £181.03 to general reserves; £500 to the tree replacement fund and £19,365.34 to Cemetery reserves.

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CHAIRMAN

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DATE

DATE OF NEXT MEETING – WEDNESDAY 17 MAY 2017 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES.