Ponteland Town Council Minutes 13th July 2016

PONTELAND TOWN COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 13 JULY 2016

Present: Councillor C Rawlings (in the Chair)

Councillors Mrs J Butcher, Mrs C Caisley, P Cowey, Mrs C Greenwell, Mrs L Noble, R G Ramsay, A Shanley, Mrs E Thompson and A Varley

45. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor R Dodd and Mrs S Johnson.

46. MINUTES OF THE COUNCIL MEETING HELD 8 JUNE 2016

The Minutes of the Council Meeting held on 8 June 2016 were confirmed
and signed by the Mayor.

47. DECLARATIONS OF INTEREST
There were no declarations of interest.

48. MATTERS ARISING

(i) Minute 30(i) – Grant to Holy Saviour Church, Milbourne
A letter of thanks in respect of a grant awarded by the Council to the above organisation had been received and circulated for information.

49. PLANNING

(i) Planning Committee
Minutes of meetings held on 31 May and 15 June 2016 were circulated for information.

(ii) Report on recent planning decisions
There was nothing to report.

50. GRANTS

(i) Ponteland Repertory Society
A grant application had been received from the Ponteland Repertory Society towards the cost of purchasing demountable staging units to extend the staging area.

RESOLVED – A grant of £500 be made to the Ponteland Repertory Society.

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CHAIRMAN DATE

51. PROJECTS REPORT

The projects report had been circulated for the information of Councillors.

RESOLVED – The report to be accepted.

52. MILLENIUM BRIDGE RE-PAINTING CONTRACT
It was reported that the Millennium Bridge in the Park was due to be re-painted and this would be funded from the asset replacement fund.

An invitation to quote was issued and a further quotation was requested to replace the steel railing with a more sympathetic and aesthetically pleasing scheme using recycled plastic. The option of recycled plastic would have a life span of at least 20 years. The cost of the scheme is £8650 and would be funded from the capital assets replacement fund.

RESOLVED – The Council approve the award of the painting contract and change of handrail to recycled plastic at a cost of £8650.

53. QUEEN’S 90TH BIRTHDAY UPDATE
A report updating the Town Council on events for the Queen’s 90th birthday had been circulated.

The report listed the events that had taken place to date; the Council wished to note and thank all the organisations who had arranged the various events and the residents who had shown their support.

It was confirmed that an oak tree to commemorate the Queen’s 90th Birthday was to be planted by the FOPP in the autumn.

RESOLVED – The report be accepted.

54. CORE STRATEGY – PRE SUBMISSION DRAFT – PROPOSED MAJOR MODIFICATIONS CONSULTATION

A copy of the report Proposed Major Modifications to the Northumberland Local Plan Core Strategy Pre-Submission Draft had been circulated for information. A special meeting to discuss and provide comments had recently taken place.
It had been agreed that the Clerk and the Mayor would produce a draft response using the comments received and this was to be circulated for information and approval and / or alteration before submission before the end of the consultation period at 4pm on Wednesday 27th July 2016.
RESOLVED – The course of action outlined above to be agreed

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CHAIRMAN DATE
55. HIGHWAYS WORKING PARTY

Minutes of a meeting of the above Working Party held on 10 June 2016 had been circulated.

RESOLVED – The minutes and the following recommendations be approved.

(i) Proposal for hard standing to formalise and extend parking capacity at Merton Car Park
Councillor Dodd had advised that he would be willing to contribute a sizeable fund which County Highways had provisionally agreed to match. Members agreed that this proposal would add value to the residents and businesses in Ponteland and agreed in principle to contribute to the scheme.

(ii) Request for additional Dog Fouling Signage between Meadowfield and Kirkley Drive.
The Clerk was asked to investigate the display of more eye-catching dog fouling notices rather than the small standard stickers provided by County. The example supplied was ‘There’s no such thing as the Dog-poo Fairy’ fronted by the Keep Britain Tidy organisation. It was agreed to recommend the installation of 2 signs as described above, on railings bordering the footpath, pending permission from Mitie.

(iii) Speed Indicator Signs (SIDS)
The Council agreed amendments to the original order and approved the transfer of £3474.45 from reserves. Additional expenditure of £1376.28 in respect of Traffic Management from contingencies was also agreed.

56. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 20 June 2016 had been circulated.

RESOLVED – The minutes and the following recommendations to be approved.

(i) Sensory Garden
It was agreed to defer consideration of this matter pending receipt of a report from the environmental consultant.

(ii) Footpath to Oxbow Meadow
Approve the award of the contract to Contractor A at a cost of £6136.50 for all four packages and this cost would be met from the budget sum (£2600); the sum of £780 and £1550 for the replacement of bins and seats not required this year and £1206.50 from contingencies.

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CHAIRMAN DATE

57. CEMETERY COMMITTEE

Minutes of a meeting of the above Working Party held on 21 June 2016 had been circulated.

RESOLVED – The minutes to be approved.

58. PONTELAND LIBRARY

At a recent meeting between the Ponteland Community Trust and the Leisure Centre held on 28 June 2016, the above item was discussed. Councillor Cowey advised that as at that date, there was still no date available for the proposed move of the Library from Merton Way to the Leisure Centre.
Councillors enquired whether NCC would be able to provide confirmation of the date when this was likely to occur. The Clerk agreed to contact County for this information.

RESOLVED – The information to be received.

59. NORTHUMBERLAND COUNTY COUNCIL REPORT

There were no County Councillors in attendance to present a report.
Councillor Mrs Noble advised that she had observed the NCC
Cabinet meeting on 12 July when the expression of interest regarding the
recent proposal for a Garden village on land at Dissington had been
discussed. She reported that the Cabinet had agreed to the expression of
interest being sent to the Government for consideration.

60. MAYOR’S REPORT

(i) Mayor’s Diary
The Mayor submitted details of his diary engagements for June and July 2016.

61. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i) Ponteland Neighbourhood Plan Steering Group – Minutes of
Meetings held on 3 and 19 May 2016.
Minutes of the above meeting had been circulated for information.
Clarification was sought in relation to item 6 of 9 June minutes. This would be provided when available.

(ii) Ageing Well meeting
Councillor Mrs Greenwell had provided notes of the above meeting held on 6 June 2016. The meeting had reviewed the recent ‘Step into Spring’ event. It was intended to hold a winter warmer event on Friday 14th October at Merton Hall.

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CHAIRMAN DATE
61. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS (Cont)

(iii) Ponteland Community Trust
Councillor Cowey had circulated copies of notes of two meetings he had attended on behalf of the Community Trust.
The first meeting had been held at the Leisure Centre on 28 June and related to the movement of the library to the leisure centre and the possibility of a community hub on the site. It seemed that the library would be moving at the end of this month and the Clerk was asked to contact NCC and verify that information if possible.

The second meeting was with a representative of Galliford Try and related to the installation of grasscrete near to the scout hut in the Park.

It was noted that permission of the Town Council would be required before any scheme could take place in the Park.
It was hoped that some grant funding would be found to finance the scheme.

(iv) Ponteland Memorial Hall
Councillor Cowey had also produced notes of a Memorial Hall Trustees meeting held on 5th July.

62. ACCOUNTS/BANK RECONCILIATION/BUDGET REPORT

The Accounts Committee approved payments totalling £46,968.98 and the transfer of this sum from the Council’s Deposit Account. The Bank reconciliation for June 2016 was also approved.
A budget update report had also been circulated.
RESOLVED – The reports to be approved.

RESOLVED – The Town Council agreed to note the grant award and also that the installation would take place in August.

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CHAIRMAN

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DATE

DATE OF NEXT MEETING – WEDNESDAY 10TH AUGUST 2016 AT 6.45 P.M. AT THE TOWN COUNCIL OFFICES

 
 

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