Town Council meeting August 14th 2013 – Minutes

PONTELAND TOWN COUNCIL

MINUTES OF THE MEETING OF THE COUNCIL HELD IN THE TOWN COUNCIL OFFICES, PONTELAND ON 14 AUGUST 2013

Present:  Councillor P Cowey (in the Chair)

Councillors Mrs C Caisley, Mrs C Greenwell, Mrs S Johnson, Mrs L Noble,

R Punton, R G Ramsay, C Rawlings and Mrs E Thompson.

Public Questions

Mrs Sheila Campbell had submitted a statement to the Town Council which contained three questions relating to Merton   Way as follows:

‘Why have stall holders disappeared from the Friday market”?

The Mayor replied that there were not enough people going to the market.

“Can the Town Council give some thought to make the area more exciting for stall holders”?

” Regarding seats in Merton Way – Does the Town Council have proposals for the future of this area”?

In reply, the Mayor stated that both of these items would be referred to the Town Council’s Environment Working Party.

65.        APOLOGIES FOR ABSENCE

Apologies for Absence were received from Councillor Mrs J Butcher, R Dodd and A Shanley.

66.       DECLARATIONS OF INTEREST

There were no declarations of interest.

67.       MINUTES OF THE COUNCIL MEETING HELD 10 JULY 2013

The Minutes of the Council Meeting held on 10 July 2013 were confirmed

and signed by the Mayor.

68.       MATTERS ARISING

(i)         Minute 51 – Toilets Thornhill Road

The Clerk reported that quotes for decoration and repairs were still being sought as well as quotes for the design work for refurbishment.

(ii)       Minute 53 – Website

The Clerk reported that requests for quotes had been sent out to four companies and three had been received.  These required evaluation and it was hoped to be able to report to the September or October meeting.

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CHAIRMAN                                                                  DATE

69.       PLANNING

(i) Planning Committee

Minutes of meetings held on 3, 17 and 30 July 2013 were circulated for information.

(ii) Report on recent planning decisions

The Chairman reported that the application for the development at Street Houses had been refused.

70.       PROJECTS REPORT

West   Road easy access entrance

It was reported that negotiations were still ongoing with NCC Highways Department  to find a resolution to this issue.

River Bank Repairs

It was anticipated that this work would commence shortly.

Street Information Signs

Work relating to sponsorship for the back of the paper maps by businesses continued.

Repairs to Second Timber Footbridge

It was anticipated that work would commence shortly.

Skate Park

It was anticipated that planning permission would be received from NCC very shortly and then preparatory work for the project would commence.

RESOLVED – The report be accepted.

71.       BUDGET 2014/15 WISH LIST

Councillors were reminded to submit their ideas by the end of September for projects they would wish to see included in the budget for 2014-15 or for subsequent years.

72.       APPOINTMENT OF PAY AWARD PANEL

The Council was requested to approve the establishment of the Panel to review the salary and conditions of staff for 2013-14.

RESOLVED – The Mayor and Deputy Mayor and Councillor R G Ramsay be appointed to the Panel.

73.       THE PROPOSED COMBINED AUTHORITY

The Council was requested to approve a draft letter from the Town Council to The Rt Hon Eric Pickles MP regarding the lack of consultation with Parish Councils in the setting of the above proposals.

RESOLVED – It was agreed that the letter be issued.

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CHAIRMAN                                                                  DATE

74.       BRAINSTORMING SESSION HELD ON 24 JULY 2013

It was reported that following a suggestion by Councillor Mrs Sue Johnson, a brainstorming session for Town Councillors had been held on 24 July and a report of that meeting was circulated to the Council.

The session dealt with various issues such as improvements to the website and communication with residents.  A number of suggestions had been made and these were voted upon.

The most popular items related to conducting constructive sessions at Waitrose, the co-op and other such premises together with CountyCouncillors, improvements to the website, involving residents in producing the wish list, Councillors attending public events and the use of surveys.

Councillors were asked to submit any suggestions relating to these items to Councillor Mrs Johnson and work would continue on the items raised at the session.

RESOLVED – The information be received and a further report would be prepared once ideas had been submitted.

75.       NEWCASTLE AIRPORT – MASTERPLAN

It was reported that NewcastleAirport had recently produced their third Masterplan which would cover the period up to 2030.

A three month consultation period was underway which ended on 31 October 2013.

A public meeting was to be held in Ponteland at the Memorial Hall on Thursday 29 August at 7.00 p.m.  A Roadshow would be held in week commencing 26 August at Ponteland Library.

In the past, the Council had established a Working Party to examine the Masterplan and it was suggested that a similar approach be adopted this time.

RESOLVED – The Council appoint a Working Party comprising of the Mayor and Councillors Mrs Butcher, Mrs Greenwell and Rawlings.  The Working Party would meet in time to submit a report to the October meeting.

76.       NEWCASTLE & GATESHEAD COUNCILS – CORE STRATEGY AND URBAN CORE PLAN FOR GATESHEAD AND NEWCASTLE

Information had been received from the above Councils regarding progress of their plan.  A submission draft was now ready for final consultation from 9 September until 21 October 2013.

Copies of the document was available online at http://onecorestrategyyng.limehouse.co.uk/portal

It was also available in libraries (within the Newcastle and Gateshead areas) and at the relevant Civic Centres.

Various drop in sessions were being held from 9 to 19 September in the Newcastle area details of which were circulated.

RESOLVED – That Councillors attend one of these sessions if possible.

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CHAIRMAN                                                                  DATE

77.  APPLICATION FOR DESIGNATION OF DINNINGTON PARISH NEIGHBOURHOOD AREA

A copy of an application from Dinnington Parish Council which had been made to Newcastle City Council for designation as a Neighbourhood Area had been received and was circulated to Councillors.  Comments were required by 13 September.

It was reported that a similar application relating to Stannington Parish Council had also been received from Northumberland County Council and comments were required by 30 September.  A copy of this would also be circulated to Councillors.

RESOLVED – The Town Council welcomed these applications and would be willing to discuss any issues with either of these parishes if they wished to do so.

78.  HIGHWAYS WORKING PARTY

(i) Minutes of meeting held on 17 July 2013

Minutes of a meeting of the above Working Party held on 17 July 2013 had been circulated for information.

There were no recommendations

(ii) Proposed ‘No Waiting’ Restrictions – Middle Drive, Broadway, Darras Road

The Council were in receipt of a re-consultation document re the above proposal.  It was generally agreed that the Council welcomed the proposals.

RESOLVED – A suitable response as outlined above be made to NCC by the deadline date.

79. ENVIRONMENT WORKING PARTY

Minutes of a meeting of the above Working Party held on 29 July 2013 had been circulated.

(i)         Picnic tables in the Park

It had previously been agreed to replace the damaged picnic bench and provide a bench suitable for disabled users.  It was agreed that the damaged bench be replaced with a like for like model and a bench suitable for disabled users be placed further along (towards the Darras Road bridge) on the level ground.

(ii)        Request for dog waste/litter bin – Western   Way

No further action be taken in relation to the request at the present time.

(iii)       Planters on Merton Way

The works to empty the planters as outlined by the Working Party be agreed at a cost of £1750 and that a planting scheme be devised once the work was complete.

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CHAIRMAN                                                                  DATE

79. ENVIRONMENT WORKING PARTY (Continued)

(iv)      Boardwalk Bridge Replacement

The removal of the structure in the Park be noted and endorsed and the replacement at an estimated cost of £1500 be agreed. It was also agreed to delegate the appointment of a contractor for this work to the Clerk.

80. CEMETERY COMMITEE

Minutes of a meeting of the above Committee held on 11 July 2013 were submitted for information.  There were no recommendations.

RESOLVED – The minutes be received.

81. NORTHUMBERLAND COUNTY COUNCIL REPORT

There were no CountyCouncillors in attendance to submit a report.

82.       MAYOR’S REPORT

(i)         Letter from Kensington Palace

The Mayor had written to the Duke and Duchess of Cambridge congratulating them on the birth of their son.  A reply had been received and was circulated to Councillors.

It was agreed that this reply would be displayed on the Merton Hall notice board.

(ii)       Query from Councillor L Noble re ‘Clarification of mandatory and voluntary attendance of PTC at the Neighbourhood Plan Group’

In response to the query received from Councillor Mrs Noble, the Mayor stated that there were no mandatory duties in respect of being a Town Councillor.

Councillor Mrs Noble then asked if she could be contacted before committing her to any tasks and this was agreed.

(iii)       Request for a meeting with the Town Council – Dr C Pryor re funding for Multi Use Games Area (MUGA)

The Council agreed to a request for a meeting with the Headteacher of the above school to discuss her proposal for a Multi Use Games Area (MUGA).  All Councillors would be invited to attend.  The Clerk would make arrangements for the meeting.

(iv)      Community Trust

The Mayor had produced a report relating to initial discussions he had been involved with in relation to Community Trusts.

Councillors requested more information on this topic and it was agreed that the relevant officer from the County Council be invited to attend a meeting to explain in more detail what was involved in Community Trusts.

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CHAIRMAN                                                                  DATE

83. REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL ORGANISATIONS

(i)         Ponteland Neighbourhood Plan Group

Minutes of a meeting of the above held on 18 July had been circulated.

84. ACCOUNTS/ BANK RECONCILIATION/ BUDGET REPORT

The Accounts Committee approved payments totalling £22506.00 and the transfer of this sum from the Councils Deposit Account. The Bank reconciliation for July 2013 was also approved.  A monthly income and expenditure review report showing amounts received and expended against each main budget heading was accepted.

RESOLVED – The reports be accepted.

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CHAIRMAN

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DATE

DATE OF NEXT MEETING – WEDNESDAY 11 SEPTEMBER 2013 AT 6.45 P.M. AT TOWN COUNCIL OFFICES