Town Council meeting November 13th 2013 – Agenda

I hereby give notice that a meeting of the Ponteland Town Council will be held on WEDNESDAY 13 NOVEMBER 2013 AT 7.00 P.M. AT THE  TOWN COUNCIL OFFICES AT UNIT 1 MEADOWFIELD COURT.  THE MEETING WILL BE PRECEDED BY PUBLIC QUESTION TIME WHICH WILL COMMENCE AT 6.45 P.M. PLEASE NOTE IF THERE ARE NO QUESTIONS THE COUNCIL MEETING WILL COMMENCE AT 6.45 P.M.

Yours sincerely

K MAVIN

Clerk to the Council

AGENDA

126.    APOLOGIES FOR ABSENCE

127.    DECLARATIONS OF INTEREST – Councillors are requested to declare any items of interest relating to the business to be conducted.

128.    MINUTES OF THE COUNCIL MEETING HELD ON 10 OCTOBER 2013

129.    MATTERS ARISING

130.    PLANNING

(i)        Planning Committee – Minutes of meetings held on 8 and 22

October 2013

(ii)       Report on recent planning decisions

131.    GRANT APPLICATIONS

(i)        Ponteland Memorial Hall – application form attached

(ii)       North East War Memorials Project (NEWMP) – form attached

132.    PROJECTS REPORT – Report attached

(i)        Report on War Memorial – attached.

133.    RISK MANAGEMENT REPORT – Report attached

134.    INTERNAL CONTROLS REPORT – Report attached

135.    REVIEW OF INTERNAL AUDIT – Report attached

136.    REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS –

Report attached – Please bring your copy of Standing Orders

to the meeting.

137.    BUDGET 2013-14- To arrange a meeting to discuss the draft budget –

Can Councillors please bring their diaries to the meeting.

138.    REPORT RE LOCALISATION OF COUNCIL TAX BENEFIT –

Report from Councillor R Ramsay attached

139.    NCC CORE STRATEGY – To consider how the Council’s response

to the documents will be formulated to meet the 2.1.14 deadline

140.    ENVIRONMENT WORKING PARTY – Minutes of meeting held on 14

October attached (Please note there are recommendations that

require approval)

141.    HIGHWAYS WORKING PARTY – Minutes of meeting held on 16 October

attached (Please note there are recommendations that require approval)

142.    NORTHUMBERLAND COUNTY COUNCIL REPORT

143.    MAYOR’S REPORT

(i)        Office opening – Christmas and New Year – Proposal

to close at 12.30 p.m. on 23.12.13 and re-open 2.1.14

(ii)       Volunteering – Mayor/Deputy Mayor to report

(iii)     NALC AGM –  19.10.13

(iv)      It’s Your Neighbourhood Awards – 23.10.13

(v)       Pont Group Charity Concert – 26.10.13

(vi)      Update on Meeting to update/inform PTC re

Community Trusts

144.    REPORTS BY TOWN COUNCIL REPRESENTATIVES ON LOCAL

ORGANISATIONS

(i)        Richard Coates Foundation – Report from Councillor Mrs

Greenwell attached

(ii)       Report re ISOS Housing Consultation on development at

Rowan Drive – Report from Councillor Mrs Greenwell

attached

(iii)     CAN AGM – 5.11.13 – Report to follow

145.    ACCOUNTS/BANK RECONCILIATION/

BUDGET UPDATE

EXCLUSION OF PRESS AND PUBLIC

146.    REPORT RE LEASE FOR UNIT 1 MEADOWFIELD COURT

(It was agreed at the last meeting that the Clerk would report on

the above).

147.    PENSION ARRANGEMENTS – DEPUTY CLERK – Report attached

148.    SALARY REVIEW – Minute 125 (v) and (vi) refer – report attached